Privacy Policy

This Policy describes the information we collect from you, how we use that information and our legal basis for doing so. It also covers whether and how that information may be shared and your rights and choices regarding the information you provide to us.

This Privacy Policy applies to the information that we obtain through your use of meeting rooms website

Who we are

See the Kizwork website.

Laurent Chivallier is the legal representative of the meeting rooms service. If you have any questions about this privacy policy, please contact our privacy team at

We will never sell your personal data to anyone.

What We Collect and Receive

In order for us to provide you the best possible experience on our websites, we need to collect and process certain information. Depending on your use of the Services, that may include:

Opt-out of website tracking

You can opt out of being tracked by our Matomo Analytics instance below:

Your Rights

You have the right to be informed of Personal Data processed by Matomo, a right to rectification/correction, erasure and restriction of processing. You also have the right to ask from us a structured, common and machine-readable format of Personal Data you provided to us.

We can only identify you via your email address and we can only adhere to your request and provide information if we have Personal Data about you through you having made contact with us directly and/or you using our site and/or service. We cannot provide, rectify or delete any data that we store on behalf of our users or customers.

To exercise any of the rights mentioned in this Privacy Policy and/or in the event of questions or comments relating to the use of Personal Data you may contact Kizwork’s support team:

In addition, you have the right to lodge a complaint with the data protection authority in your jurisdiction.

Third party services we use

When you visit our websites, or purchase products or services, we use the following third party services which may collect personal data:

Recipient Purpose of processing Lawful basis Data location and security Personal data collected by the third party Privacy policy
Youtube To play videos Legitimate interest USA IP address link
Google APIs Some features require usage of Google APIs (see section below) Legitimate interest USA IP address link
Xirsys Kizwork uses Xirsys STUN and TURN servers. The STUN server to initialize the audio and video connection to know your ip and port to use, and depending on your network restrictions the audio and video traffic may go through their TURN servers encrypted, currently selecting a server in Amsterdam, Netherlands. Legitimate interest USA Xirsys directly collects and logs the time, duration, session count, and the amount of bytes transferred to and from their TURN servers. link
Itseez3D / Avatar SDK Kizwork uses the Avatar SDK API to create an avatar from your selfie. The selfie you upload to Kizwork will be reuploaded temporarily on a Avatar SDK server to be able to create an avatar from it. The avatar is then downloaded to Kizwork servers and the selfie and avatar created on Avatar SDK server are removed. Consent Europe or USA Your photo. Be aware that if you upload a photo taken from your phone, it may contain EXIF data like GPS coordinates, phone and camera models, although those data are not used when creating the avatar. link


We use the hCaptcha security service (hereinafter "hCaptcha") on our Sign Up page. This service is provided by Intuition Machines, Inc., a Delaware US Corporation ("IMI"). hCaptcha is used to check whether user actions on our online service (such as submitting a login or contact form) meet our security requirements. To do this, hCaptcha analyzes the behavior of the website or mobile app visitor based on various characteristics. This analysis starts automatically as soon as the website or mobile app visitor enters a part of the website or app with hCaptcha enabled. For the analysis, hCaptcha evaluates various information (e.g. IP address, how long the visitor has been on the website or app, or mouse movements made by the user). The data collected during the analysis will be forwarded to IMI. hCaptcha analysis in the "invisible mode" may take place completely in the background. Website or app visitors are not advised that such an analysis is taking place if the user is not shown a challenge. Data processing is based on Art. 6(1)(b) of the GDPR: the processing of personal data is necessary for the performance of a contract to which the website visitor is party (for example, the website terms) or in order to take steps at the request of the website visitor prior to entering into a contract. The website or mobile app operator needs to ensure that it is interacting with a human, not a bot, and that activities performed by the user are not related to fraud or abuse. In addition, processing may also be based on Art. 6(1)(f) of the GDPR: the website or mobile app operator has a legitimate interest in protecting its site from abusive automated crawling, spam, and other forms of abuse that can harm the operator or other users of our service. IMI acts as a "data processor" acting on behalf of its customers as defined under the GDPR, and a "service provider" for the purposes of the California Consumer Privacy Act (CCPA). For more information about hCaptcha’s privacy policy and terms of use, please visit the following links: Privacy Policy and Terms of Service

Usage of Google APIs

We currently use Google APIs for the following features:

Retention of data

We will retain your information as long as your account is active, as necessary to provide you with the services or as otherwise set forth in this Policy. We will also retain and use this information as necessary for the purposes set out in this Policy and to the extent necessary to comply with our legal obligations, resolve disputes, enforce our agreements and protect Kizwork’s legal rights.

We also collect and maintain aggregated, anonymized or pseudonymized information which we may retain indefinitely to protect the safety and security of our Site, improve our Services or comply with legal obligations.

The data is hosted in France. The web hosting provider is French company Scaleway.

Privacy Policy Changes

We may update this Policy from time to time. If we do, we’ll let you know about any material changes, either by notifying you on the website or by sending you an email.

Contact Us

Contact form:

EU Representative

Our EU Representative as a controller or processor not established in the Union (article 27 GDPR) is:
Kizwork S.A.S
Le Village by CA Sophia Antipolis
Rue Claude Daunesse
06560 Valbonne

External Data Protection Officer

Laurent Chivallier
Kizwork S.A.S
Le Village by CA Sophia Antipolis
Rue Claude Daunesse
06560 Valbonne

If you have any questions or concerns regarding your information, please contact us via the contact form.

If you wish to communicate directly with our data protection officer (because you have a particularly sensitive matter for example), please contact them by post, as communication by e-mail could always have security gaps. Please state in your request that your concern relates to the company Kizwork S.A.S.

About this policy

This policy was inspired from the Matomo Privacy Policy published under license CC BY.